Embedded Files
The Creatives Associates are in charge of creating the publication materials that are used to promote the event. In the event a project has no deployed Creatives Associate, a Job Order Form (JOF) and its corresponding Job Order Tracker (JOT) are embedded below.
Note: to see posting guidelines, visit the Marketing Committee page.
Table of Contents
Table of Contents
📖 Creatives Office Processes
📖 Creatives Office Processes
This document outlines the key procedures for requesting and coordinating creative work, whether it is with assigned design associates or requesting for a one-time Job Order. Inside, you’ll find deployment procedures, timelines, communication standards, and reminders on how to ensure your promotional materials are aligned, timely, and approved. Read the document below to get started.
🤳 Campaign Promo Materials Document
🤳 Campaign Promo Materials Document
Guidelines
Guidelines
The Campaign Promo Materials document is used to layout all the promotional materials that will be used for the project.
In a meeting with the Project Head, Marketing Associate, and Creative Associate, the mood board will be discussed and drafted to set the overall promotional tone of the project. This will then be checked by the Creatives Office Head whether the overall design aligns and can be integrated with AMS Branding.
Once the mood board has been approved, the distribution of work of all the promotional materials will be filled out in the Campaign Promo Materials Document by the Marketing Associate, Creatives Associate, and Project Head.
For every unique promotions assignment, create a tab and use the appropriate template for the type and assignment of promotion.
As much as possible the Marketing Associate will insert all relevant references necessary for the desired output. If no reference is provided, it is up to the discretion of the assigned associate, whether marketing or creatives, to design the final output.
Once the publication material is complete, a link to the design shall be placed in Campaign Promo Materials Document for checking and comments. If final, either the Marketing Associate or the Secretariat can create the spiel before informing DocPub of the posting.
✍️ Request for Creatives Work
✍️ Request for Creatives Work
If no Creatives Associate has been deployed to your project, please fill out this Job Order Form (JOF) to request design work.
Reminders
Submit your request at least ten (10) days before your target pubmat blast date.
Message the Creatives Head, Bien Galoso, after filling up the form.
For multiple outputs (e.g., a series of posts), submit the form separately for each request.
🫣 Track Your Creatives Request
🫣 Track Your Creatives Request
To see the status of your JOF, open the sheet below and enter your respective department/office name, your name, and the name of the submitted Job Order.
🎨 Branding Kit
🎨 Branding Kit
Follow the official AMS Branding Kit to ensure consistency in design, color schemes, and typography across all project materials. This helps maintain a unified and professional look for the organization.
Refer to the kit below for logos, fonts, color codes, and usage guidelines.
Creatives Office Brand Manual V1 (2025).pdfPage updated
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