Embedded Files
In general, the Programs Committee is in charge of drafting the Detailed Program Flow (DPF) for each event, requesting and handling hosts, and when needed, handling the creation of activities for the event. As such, the following are some of the major deliverables that may be needed for your project.
🤸 Developing Activities
🤸 Developing Activities
The Programs committee also play a pivotal role on the project by creating the activities that will be held during the event. The following are some things to consider when coming up with activities to do in the event.
[Previous Documentations]
You may consult the previous year's documentations for the activities that they did. This may serve as inspiration for what you may do this year. Moreover, you may take into account any recommendations put forth by the previous core team by modifying, adding, or removing some of the activities.
[Aim and Audience]
Consider the aim and the audience of the project. If the project aims to instill math appreciation, it might be helpful to lean towards activities that incorporate math in fun and unexpected ways. On the other hand, casual games and events fit more in events where the goal is to socialize with other participants.
[Logistics]
Consider the logistics of the activities that you consider. The time it takes to set up and facilitate an activity is an important consideration as you want to avoid having activities that are too long. Also consider the platform where the event will be held. Lastly, consider whether volunteers may be needed to facilitate the activity, and whether the activity is straightforward enough for people to facilitate.
For activities involving Jeopardy, you may ask your overseeing ExeCom for access to the AMS Jeopardy account.
Refer to the AMS Activities Archive when developing your activities. It is recommend that you also use the provided templates for in the Archive when planning the activities.
🕑 Detailed Program Flow
🕑 Detailed Program Flow
The Programs Committee plays a pivotal role in the project by creating the event’s structure, which includes the sequence of activities, segment durations, transitions, and technical cues. A well-crafted program flow ensures that the event runs smoothly and achieves its intended impact.
[Previous Documentations]
Review the previous year’s program flows and documentation to guide your planning. These can serve as helpful references for structuring your event. Take note of suggestions from past core team, whether it’s adjusting segment durations, adding transitions, or removing segments that did not work well.
[Role Assignment]
Each segment in the flow should be assigned a clear start and end time. Indicate the committee members' expected locations and roles for every segment in the event. Include transitions and buffer time.
[Alignment with Other Teams]
Coordinate with all other committees to ensure that the program flow is feasible and executable. Discuss the members' availability and the designation of tasks among committees during the event.
To make a Detailed Program Flow, make a copy of the DPF template.
🎤 Hosts and Script Writing
🎤 Hosts and Script Writing
➗ Request for Questions
➗ Request for Questions
For projects that require math questions, you may fill up the Job Order Form provided by the Problem Crafters' Pool (PCP). For major and special projects, the form must be filled out at least two (2) months before the questions are used by the project. For minor projects, the form must be filled out at least one (1) month before the questions are used by the project.
Make sure to fill out the form completely and accurately, and continuously coordinate with the PCP Heads regarding your request once you have filled up the Job Order Form.
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